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Students

View how to setup an Authorizer Payer here

Holds are placed for any charge that has become past due.  Bills are generated for new charges or new account activity at least monthly, and are due by the statement posted due date. 

If not paid, a registration hold is automatically placed which prevents students from accessing the drop add system or viewing their schedule. 
The best way to determine why you have a hold is to view your last statement on the electronic billing and payment system accessed through Hokie SPA.

If you have not made payment or arranged for financial aid before the due date of this bill, this is why you have a hold.  You can then make a payment on-line using the electronic billing and payment system. Typically, the hold will be removed shortly after payment is electronically received. If physical payment is received at the Cashier's window, you should ask the customer service representative to remove your hold at that time.

If you do not ask us to remove the hold at the time payment is made, it will be automatically removed overnight once payment is posted to your account. 

Within the Student Account Information link on the Hokie SPA, click on View and Pay e-Bill.  The site you are taken to is our electronic billing and payment system. 

Click on Authorize Payers in the left navigation bar.  Click on Add New, and simply specify a login name, password, and the e-mail address for your parent or other payer. 

They will receive an e-mail almost immediately containing their login and name and a link for them to access the system. 

All you need to do is tell them what the initial, temporary password is!

Your e-bill is processed at a point in time. The Bursar's Office bills at least monthly for any balance due or for any new account activity. If you make a payment, incur new charges, or if your financial aid changes after the monthly billing process, these changes can be viewed under Account Status. The Account Status within the quikPAYTM system displays the same type of information as that within the Account Summary link on the Hokie SPA.

Account access

If you are a student, faculty or staff, you may access the on-line system from the Hokie SPA or from My VT. The link "View and Pay e-bill" is found when clicking on either "University Account Information" on the main page or on "Student Account Information" on the student information page. The "View and Pay e-bill" link will take you to the on-line system. Everything you need to do to manage your account on-line, from viewing your bill, to paying electronically, to setting up authorized payers can be done from the "View and Pay e-bill" link.

If you are an authorized payer, you may login to the on-line system by visiting Authorized Payers Link on the Bursar home page.

IMPORTANT! If the student wishes to have someone else (parent, guardian, or others) pay on their behalf, the student must establish an authorized payer to allow access to view and pay the student's account. The authorized payer will receive an e-mail when the student completes the enrollment process designating them as an authorized payer.

Our business partner, Nelnet Business Solutions is an officially recognized and annually audited PCIDSS Level 1 Compliant Service Provider.

Authorized payers

Select "Authorize Payer" on the Message Board navigation bar and follow the instructions to create a user name and password for your authorized payer. You must know the e-mail address of the person you wish to authorize. The authorized payer in turn will receive an e-mail immediately with instructions on how to log in to the system using the user name and password. The login name you set up for your authorized payer is upper-case/lower-case sensitive. Since the password is not contained within the e-mail they receive (for security reasons), you will need to tell them the password. Parents or other payers authorized by the student will also be sent an e-mail notification when a statement is available, and can view the statement on-line prior to paying. The statement is displayed to authorized payers just as it is displayed to the student. The authorized payer can view all new charge activity in detail. The student may revoke the access of an authorized payer at any time.

Students can have up to 5 authorized payers active at any one time. For each authorized payer, a primary e-mail address is required and an alternate address may be specified. The payer is notified immediately by e-mail that they have been authorized and can then access the system to view the statement on the account and make payment. 

Authorized payers receive the same e-mail notification as the student when a bill is available to be viewed on-line. At this time, or at any other time, the authorized payer may link to the system from the VT University Bursar homepage and make a payment on the student's behalf.

When authorized payers are first set up, the student specifies a login ID and initial password and must inform the authorized payer of the initial credentials. Later, if an authorized payer forgets either the login ID or password, assistance in obtaining the login ID or in resetting the password is available on the Authorized Payer login screen.

Password resets are emailed almost immediately to the authorized payer's established email address. Note that if stored payment profiles have been set up by the authorized payer, one of the stored account numbers must be specified before the system will reset the password.

Note: When first logging in with a reset password, the authorized payer is required to immediately change this temporary password, since it has traveled over unsecure email. The "old password" that is prompted on the change password screen is the temporary password just received over email.

Email Notification

Clicking on links within any email is bad practice. Virginia Tech provides the url for your convenience, but discourages directly clicking within any email to help combat "phishing attacks". Phishing is when criminals create realistic-looking copies of legitimate websites and then send out emails containing links that invite users to log in to the bogus site. The link in the email could look harmless and legitimate, but will actually take you to a site that has a completely different web address, with the sole purpose of collecting your personal information.

If you copy and paste the links provided in any email directly into your web browser's address bar, you get an opportunity to read the URL and check it for any "spoofed" or suspicious content before proceeding to the website.

We are sensitive to the needs of students to have e-mail sent to another e-mail address to ensure timely receipt and acknowledgement. The on-line system allows you to set up an additional e-mail address in the User Preferences template. Addresses and alternate addresses for authorized payers are maintained separately within the system.

Please remember that your VT e-mail address is the e-mail used for all university communications. This e-mail address is your primary address for the on-line system and cannot be edited.

Should your alternate, or secondary address change, don't forget to log into the on-line system and update it there as well!

Statements are made available on-line and students are notified by e-mail at least monthly for any new account activity or for previously unpaid balances. Payment acknowledgements are e-mailed immediately following an on-line payment made by you or by an authorized payer. If you did not receive an electronic bill notification, it may be because you simply don't owe anything. You may verify this by looking at your account summary on the Hokie SPA.

If you feel you should have an e-bill but do not, or if you did not receive a payment acknowledgement e-mail but know one of your parents, or other authorized payer has made a payment, please contact the Office of the University Bursar at bursar@vt.edu.

A by-product of mass e-mail is the filtering of these messages by automatic spam detection and filtering settings supported by e-mail clients. While we have taken all possible precautions to ensure that our e-bill notifications and payment notifications are not picked up as spam, you may need to review your e-mail software's spam or "junk" mail filter settings just in case.

E-billing

The statements displayed within quikPAY™ the same format as our paper statements, which we no longer mail to students, faculty and staff. The most recent statement is available, in addition to several months of statement history. Current account status information, which includes transactions made since the most recent statement is also available.

There are two different presentations of the bill appearing within QuikPAY™ -- one appears under the View Accounts menu and is called Current Statement. The other is a printable version that can be accessed and viewed within Adobe reader. This latter or "pdf" version is accessed from the Printable Statemen link that appears within the Current Statement.

You may at any time print the e-bill (a laser quality printer is recommended) and return the bottom portion of the statement along with a paper check to the address listed on the statement. The same due date applies regardless whether you choose to pay by paper check, e-check or credit card, so please allow sufficient mailing time if a paper check is being sent to us.

Scholarship checks should be sent directly to our office.

Office of the University Bursar (MC0143)
Student Services Building, Suite 150, Virginia Tech 
800 Washington Street SW 
Blacksburg, VA 24061

Your e-bill is processed at a point in time. The Bursar's Office bills at least monthly, for any balance due or for any new account activity. If you make a payment, incur new charges, or if your financial aid changes after the monthly billing process, these changes can be viewed under Account Status. The Account Status within the quikPAY™ system displays the same type of information as that within the Account Summary link on the Hokie SPA.

A "printable" [PDF] version of the statement is available from within the View Accounts template. Payments by paper check can be mailed along with the bottom portion of the statement (called the remittance advice) to the address listed (Office of the University Bursar, Student Services Building, Virginia Tech,suite 150, 800 Washington Street SW, Blacksburg VA 24061). Please be sure to use a laser quality printer and separate the remittance advice carefully. Failure to include the remittance advice or poor printer quality will cause delays in processing your payment.

Have you considered paying by e-check? An e-check is a direct debit to your checking or savings account. There is no cost to pay by e-check and the payment will be credited to your account at the close of the business day. More information on the e-check payment method is found under What are e-checks?

Another payment option is by credit card. The on-line service provider accepts MasterCard and American Express. A 2.75% service charge is charged by our service provider for this payment option. Credit card information is verified at the time of the transaction.

Try switching to an alternate browser, if you can. Generally, your configuration settings for Adobe (pdf) documents vis-a-vis Internet Explorer, Firefox or Netscape is what is causing the problem, and a different browser will open the document where another cannot.

Or, you can change a setting within your Adobe reader itself. Open Adobe reader (this is for version 7.0), choose 'Edit', 'Preferences', then select the 'Internet' category on the left. Either select or de-select the 'Display PDF in browser' option. If de-selected, pdfs will open the Adobe reader application and display, if selected, the pdfs will open within your browser. Depending on how your browser is configured to open pdf documents, simply changing from one method to the other will fix the problem.

Payment

Virginia Tech has partnered with Flywire by peerTransfer to streamline the tuition payment process for our international students. If you need to make an international student payment, please visit Flywire by peerTransfer.

Flywire by peerTransfer offers:

  • payment from any country and any bank.
  • excellent foreign exchange rates.
  • payment in home currency (in most cases).
  • payment tracking with email receipt confirmation.

Please send payments by standard mail or overnight parcels to our office address with the bottom portion of your statement (remittance advice). Payments received without remittance advice may have a disbursement delay. Please be aware Virginia Tech is not responsible for lost or overdue mail.

Office of the University Bursar (MC0143) Student Services Building, Suite 150, Virginia Tech 800 Washington Street SW Blacksburg, VA 24061

  • "No Account/Cannot Locate" usually means the account number structure is valid and will pass the editing tests, but the financial institution cannot match it to the individual, or it is not an open account. In this instance the payer should contact their financial institution for the correct information to use in an ACH debit transaction.
  • "Non-Transaction Account" means the account the payer is attempting to use is restricted from ACH debit transactions. The payer should submit a different account to use for eCheck payments, or mail in a paper check for payment.

When making an e-check payment or a credit card payment, you may save your information (account, billing address, and contact information) under a profile name. This is optional. To use this information for a later payment, you can select on your profile name under the list of payment methods with the "Enter Payment Amount" box.

An e-check is an electronic direct debit to your checking or savings account. Any checking or savings account can be used, provided it allows a direct draft, and is drawn against an account with a US bank. We can only accept payments in US dollars. When making an e-check payment, you must provide your routing number and checking or savings account number. Please verify this information with your financial institution.

You have the option to have the system retain your bank account information or you may enter it each time you make a payment by e-check. Payers can only see their own bank account information. Authorized payers cannot see the student's banking information and students cannot see that of the authorized payers

There is no service charge for using an e-check to pay your bill. After you or your authorized payer makes an e-check payment, you will receive an e-mail confirmation, and a payment will post to the student's account at the close of the business day. Subsequent verification of bank account number and funds availability through the ACH (Automated Clearing House) system will take place and the debit to your bank account will occur no later than 24 hours after the payment transaction is completed on-line. Therefore, to avoid overdrafts, it is strongly recommended that there are sufficient funds available at the time of payment.

Equity line accounts and investment accounts cannot be used for ACH debit transactions. Please verify account information with your financial institution if you are uncertain.

The QuikPAY™ service provider (Nelnet Business Solutions/Moneris) accepts MasterCard. American Express, and VISA for payment of tuition, fees and other charges. A 2.75% service charge will be charged by the service provider to the payer for all credit card payments. Credit card information is verified at the time of the transaction. 

Virginia Tech has contracted with a service provider, Nelnet Business Solutions, to process credit card payments for Tuition, Fees and other charges. Credit card payments are processed by Nelnet Business Services through Moneris Solutions.

Our service provider charges a 2.75% service charge for all credit card payments. The payer will receive separate payment receipts via e-mail for the tuition payment and service charge if the credit card payment option is selected. The service fee is not paid to the university and is not refundable. There is no service charge for paying by e-check.

When accessing your account to view your e-bill, this bill will be as of a particular billing date and will be due by the due date shown. When making payment, your most up-to-date account balance is indicated, and the payment amount has defaulted to this balance. You may pay this current balance, or you may edit this amount to that of the billed balance.

Yes, payments by cash, check, or money order are accepted at the Bursar's Office Customer Service windows from 8AM to 5PM Monday through Friday in the Student Services Building. If you wish to pay by e-check or credit card, you can do this from your own computer or from one of the public computers such as those in Newman Library. 

We have implemented the new electronic system to improve customer service by providing an easy, convenient method for customers to pay on-line without having to stand in line.

Only the Nelnet Business Services QuikPAY™ system, which is our credit card service provider, can accept a credit card payment, and only students/customers and authorized payers can access QuikPAY. The Bursar's Office cannot accept either credit card payments or e-check payments on your behalf either in person or by telephone. While our customer service representatives can view your statement information within QuikPAY and monitor payment activity, for your security, credit card or bank account information is not available to our staff.

Yes, please contact our office for futher details.

NOTE: Virginia Tech has partnered with Flywire by peerTransfer to streamline the tuition payment process for our international students . 

Virginia Tech has partnered with Flywire by peerTransfer to streamline the tuition payment process for our international students.

Flywire by peerTransfer allows you to pay from any country and any bank. Flywire guarantees a better price and offers excellent foreign exchange rates, allowing you to pay in your home currency (in most cases) and save a significant amount of money, compared to traditional banks. You will be able to track the progress of your payment throughout the transfer process via a student dashboard and you will also be notified via email when your payment is received by Virginia Tech. 

If you need to make an international student payment, please visit Flywire by peerTransfer.

All overpayments by e-check are refunded to the student, even if it was an authorized payer who made the payment. The refund will be processed by direct deposit, if we have a direct deposit enrollment form on file for the student. If the student has not enrolled for direct deposit, a check will be mailed to the student's permanent address listed on the Hokie SPA at the time the refund is processed. 

Overpayments by credit card are refunded back to the payer's credit card which initiated them. The payer or authorized payer will see a credit on their credit card statement.

If a customer's account has a credit and any payment for the term has been made by credit card, the credit will be applied back to the payer's credit card account.

Your sponsor should send an official, signed letter directly to the Office of the University Bursar authorizing Virginia Tech to bill them for your tuition and fees. The letter should include your name, student ID number, amount, semester and year covered , bill address and instructions . Once your sponsor letter is received, we will apply a pending credit to the student account. We do not bill sponsors until after the last day to add classes for the semester (two weeks after classes begin).

Note: If we do not receive a sponsor authorization letter or payment by the billing deadline, a late fee and hold may be assessed to the student account.

  • Flywire by peerTransfer:

    Virginia Tech has partnered with Flywire by peerTransfer to streamline the tuition payment process for our international students. Flywire by peerTransfer allows you to pay from any country and any bank. They also offer excellent foreign exchange rates, allowing you to pay in your home currency (in most cases) and save a significant amount of money, compared to traditional banks. You will be able to track the progress of your payment throughout the transfer process via a student dashboard and you will also be notified via email when your payment is received by Virginia Tech. 

    If you need to make an international student payment, please visit Flywire by peerTransfer.

  • Check: The check should be made payable in US dollars to the Treasurer of Virginia Tech and drawn exclusively on a US bank. If a check is drawn on an international bank , the domestic bank collections process will be initiated. This process can take several weeks before payment is posted to your account. Bank collection fees may reduce the payment amount.

    Payment by check should be sent to:

    Office of the University Bursar (MC0143)
    Student Services Building, Suite 150, Virginia Tech
    800 Washington Street SW 
    Blacksburg, VA 24061

Yes, we will refund any over payment once all charges have been paid. Refunds are processed after the last day to resign from the term.

  • Credit card over payments will refund the credit card.
  • Cash or check over payments are preferred to be refunded to the student by direct deposit -if enrolled in direct deposit through Hokie Spa, or a check will be mailed to the students' permanent address as shown in Hokie Spa.
  • If paid by a sponsor, any over payment will refund the sponsor unless written documentation from the sponsor indicates that refund may go the student as living expenses.

Yes, we will refund any overpayment on your account once all charges have been paid. Refunds will be processed after the last day to resign from the term. Credit card payments will be refunded back to the credit card. Cash payments will be refunded to the student by direct deposit (if the student has enrolled in direct deposit through their Hokie Spa) or a check will be mailed to the student's permanent address as shown on Hokie Spa. If the payment is coming from a sponsor, the refund will be sent directly to the sponsor by check.

Yes. If you pay for the entire year and are enrolled only one semester, the amount you paid for the second semester will be refunded to you upon request.

See Virginia Tech's Refund Policies.

The $400.00 can be refunded if you notify (in writing) the University's Undergraduate Admissions Office by May 1 of your intent to withdraw your admission to Virginia Tech. This fee is non-refundable after May 1 for new incoming students and after June 1 for transfer students.

Yes, a demand draft on an American bank in American dollars is an acceptable form of payment. Please note the check must be drawn exclusively on a US bank. If an international bank is referenced on the check, the domestic bank collections process will be initiated. This process can take several weeks before payment is posted to your account. Bank collection fees may reduce the payment amount.

An optional form of payment for the current term comprehensive fee charges for Graduate students on full-time assistantship. If enrolled on time, a portion of the paycheck is applied to the term comprehensive fee charges for nine pay periods.

How often should I enroll into payroll deduction?

Your department will need to process the signed contract and enter you into the payroll system before you can enroll into payroll deduction. The enrollment option for payroll deduction will be available through your Hokie Spa. Enrollment is per semester. You must submit a new enrollment application each semester you have an assistantship.

Yes, eligible students may enroll in the University's Budget Tuition Plan (BTP). The BTP allows students to divide semester cost into 4 monthly direct debits to a U.S. checking account instead of paying one lump sum by the tuition payment deadline date. For more information about the BTP, please click here.

Click here to watch videos listed below:

  • Make a Payment via Hokie Spa
  • Add a FERPA Authorization
  • View E-bill and Account Status
  • Enroll in Direct Deposit
  • Apply for the Budget Tuition Plan
  • Add an Authorized Payer
  • Hokie SPA (Student Personal Access)

The University Bursar's Office is located in the Student Services Building.

Address:

Office of the University Bursar (MC0143)
Student Services Building, Suite 150, Virginia Tech 
800 Washington Street SW
Blacksburg, VA 24061

Phone: 540/231-6277 
Email:
 bursar@vt.edu 
Fax: 540/231-3238

Budget Tuition Help Email: bthelp@vt.edu

Our business hours excluding authorized closures are,

  • Walk-in: 8am to 5pm Monday through Friday.
  • Phone: 8am to 4:30pm Monday through Friday.

When contacting us by email or phone, please be certain to include or have available the student account or ID number, and your FERPA passcode.

You should allow 7-10 days for processing after you send your form/award letter due to the high volume of scholarship awards being sent to the Office of the University Bursar, especially during peak times such as the summer months before the start of fall semester and during December and January before the start of spring semester. 

Students will not receive a pending credit for one of the following funds until notification is sent directly to the Office of University Scholarships and Financial Aid from the agency awarding the funds: National Merit Corporate Sponsor Awards, PA Higher Education Assistance Agency, Vermont Student Assistance Agency, Southwest VA Burley Tobacco Scholarships, Southside Tobacco Forgiveness Loan Program, Maryland Senatorial and Delegate Scholarship Awards, Rhode Island Higher Education Assistance Authority Awards, Gear-Up Awards, Delaware Higher Education Commission Awards, Vermont Student Assistance Corp. Awards, DC Tuition Grant and Leap awards

All sources of financial aid must stay within a student's cost of attendance and a student's need eligibility as determined by the Free Application for Federal Student Aid (FAFSA). So when a student receives an outside scholarship, there are times that other financial aid will have to be reduced. Virginia Tech will reduce student loans and work study if at all possible before reducing other scholarships and grants. Please visit www.finaid.vt.edu for more information on a student's cost of attendance.

Yes. The award letter and reporting form must be received before the payment deadline in order for a pending credit to be applied and possibly prevent a late fee if there is a balance due.

Yes, you should report all scholarships awarded to you by filling out the reporting form. If the check is payable to both you and Virginia Tech you will need to send or bring it to the Office of the University Bursar for endorsement.

If your scholarship has been awarded through a college, department, or office at Virginia Tech, you do not need to turn in the Scholarship Reporting Form. The financial aid office and the Bursar's Office will be notified directly about these awards.

If your scholarship is awarded by Virginia Tech you should contact the University Scholarships and Financial Aid Office (finaid@vt.edu) and if your scholarship is coming from an organization outside of Virginia Tech you should contact the Office of the University Bursar (bursar@vt.edu).

No. You should pay the amount you owe before the payment deadline (deduct all pending credit showing on your student account and pay the remaining balance due). Make sure you have turned in all scholarship letters so that the pending credits plus your own payment cover the entire balance due.

You will receive a refund if your account balance is paid and there are no pending credits at the time the scholarship payment is received. Anytime your balance is paid and a new scholarship is received, it creates an overpayment and a refund should process.

In order for a student to get a refund, the scholarship money has to already be paid and a refund will be processed if there is no other balance due on the student account (unless the sponsor requires that the overpayment amount be returned directly to them). Unpaid scholarships which are still in pending status cannot be refunded.

Yes, you should report any scholarships you received. If the check for books is made payable to you or the Bookstore you can take it directly to the Bookstore when you purchase your books. If the Office of the University Bursar receives a scholarship check with the notation that it is designated for books only, the funds will be sent to the Bookstore. Scholarship checks received stating that it is to cover tuition, fees, room, board and books will be deposited to the student account and any remaining funds will be refunded to the student to purchase books, supplies, etc.

All checks (scholarship checks and personal checks) should be made payable to Treasurer of Virginia Tech (not co-payable to both and the student).

Yes, please complete the form and attach any documentation you have regarding your 529 plan. A pending credit may or may not be entered, depending on how the funds are coming to our office. If you have completed a distribution request form and sent it to your 529 plan, please attach a copy of that form with your reporting form.

You should contact the Office of the University Bursar to let them know. The scholarship check may have had the organization name, while the scholarship letter sent to the Office of the University Bursar may have shown the name of the scholarship and that may have caused them both to be showing on your account. Once we determine that it is the same scholarship we will cancel the pending credit.

If you are not enrolled, the scholarship money will be returned to the awarding organization. For example, If you don't enroll in the fall semester but plan to be enrolled spring semester, have your sponsor send us a letter stating that the funds can be used for the spring semester.

Yes. Just report it and write "continuing scholarship" on the reporting form if you have already sent your paperwork the first semester you received the award. That way, we can make sure your pending credit is entered before and your sponsor is billed each semester/year.

Scholarships which will not be paid until after the semester has ended are considered "reimbursement" and no pending credit will be entered on the student account. When the sponsor sends payment it will be applied to your student account and refunded to you if your account is paid in full.

Direct Deposit information will be active overnight. Refunds issued thereafter will be direct-deposited.

If money has been directly deposited to a closed bank account we recommend the student to contact the bank to see if the account can be re-opened. This will be the quickest way for you to receive your refund. Otherwise we must wait for the receiving bank to return the funds. Once the funds are returned to Virginia Tech, you will receive a check within 2-3 business days. You will receive an email notifying you of the availability of your returned refund.

Direct Deposit of refunds are transmitted to the bank each Monday and Wednesday. Notification of the refund deposit will be sent to you via e-mail.

You may make any changes to your direct deposit information through the on-line enrollment system within the Hokie SPA/University Account Information. Changes will become effective as of the next business day.

With Direct Deposit, the entire amount of your refund must be deposited to your checking account.

All statements are generated electronically for currently enrolled students and are stored on our e-billing and payment system. No paper bill is sent. The Bursar's Office generates billing statements at least monthly for new account activity with full payment due by the statement posted due date. Charges are assessed upon enrollment for courses through the Hokie SPA.

An email is sent to the VT email address (the vt.edu address) notifying customers and their authorized payers that a bill has been generated and is ready for viewing. Within the e-billing system, users can view their current account statement and statement history, as well as view and print a pdf version of these statements.

An electronic payment can be made by e-check or credit card or payment by paper check can be mailed along with the bottom portion of the pdf version of the statement. More important information about our e-billing and payment system can be found on our Viewing and Paying Bills Online page .

You should submit authorization forms and sponsor award letters from governmental agencies, sponsors and/or employers directly to,

Office of the University Bursar (MC0143)
Student Services Building, Suite 150, Virginia Tech
800 Washington Street SW
Blacksburg, VA, 24061

Read more about Third Party Sponsors.

You should contact the Graduate School at grads@vt.edu or call 540-231-8636.

Your employer should send a list of students each term who are enrolled in courses and who are eligible for in-state tuition based on the special arrangement contract between the employer and Emily Ross in the University Registrar's office.

Emily Ross
Office of the University Registrar (MC0134)
Student Services Building, Suite 250, Virginia Tech
800 Washington Street SW
Blacksburg, VA, 24061

The Registrar will verify eligibility and make the appropriate entry on the student's record, which will result in the assessment of in-state tuition on the student's account. The student should submit the voucher for payment of tuition to the extended campus registrar or mail the voucher to,

Office of the University Bursar (MC0143)
Student Services Building, Suite 150, Virginia Tech
800 Washington Street SW
Blacksburg, VA, 24061.

A memo credit will then be entered on the student's account and the sponsor will be billed for the tuition charges. 

Request for reduced tuition should be submitted to the Graduate School. The form to be completed and returned can be obtained at their website

  • Yes. Virginia Tech's Budget Tuition Plans offer a convenient method for planning and budgeting educational cost. This plans provide the opportunity for students, or parents, to divide their current university cost (tuition, fees, room, & board) into monthly installments by using direct debits to their checking or savings account instead of paying one lump sum by the tuition payment deadline.

    The only cost for this service is a non-refundable $35 application fee that must be submitted an application per semester. This plan is not offered for participation during winter or summer sessions. Find out more about the BTP here.

  • Graduate students on an assistantship contract may pay their comprehensive and commonwealth facilities and equipment fees through the Graduate Comprehensive Fee Payment Plan. The plan is available during the fall and spring semesters at no cost to students, with a new application required each semester. Enrollment in the plan is possible after an eligible student has registered for classes and had their tuition remission entered in the Banner system by their hiring department. The projected debit amount and remaining debit dates will be displayed during the enrollment process. Debit dates correlate with university payroll dates. More here.

    NOTE: If you receive an error attempting to enroll in the Graduate Comprehensive Fee Payment Plan, please contact your department or college to enure your assistantship contract has been activated.

Further information may be obtained by contacting the Bursar's Office by phone at 540-231-6277 or by sending an email to bthelp@vt.edu.

STUDENTS:

  1. Login to your Student Hokie SPA with your eBill in hand
  2. Select the University Account Information menu
  3. Select Budget Tuition Plan
  4. Choose your plan (Fixed or Variable)
  5. Follow the instructions
  6. Complete the semester application and pay it's fee along with any missed debit -if applicable

Authorizing a Parent Application

  1. Login to your Student Hokie SPA
  2. Select the University Account Information menu
  3. Select Budget Tuition Plan
  4. Choose Add New under the Parent PINs menu item
  5. Complete parent information as required
  6. Once complete, a welcome email will be sent to the email address entered. This notification will contain their login ID, temporary password and access site link. The newly created Parent PIN will have 48 hours to login and update their permanent password. If not, the student must delete the current Parent PIN and begin the process over.

PARENTS:

  1. Once authorized by your student, login to your BTP Parent PIN
  2. Choose your plan (Fixed or Variable)
  3. Follow the instructions
  4. Apply and pay the application fee along with any missed semester debits -if applicable.

NOTE:

  • The semester application fee is non-refundable.
  • Enrollment opens July 15th for Fall, and December 15th for Spring.
  • Please complete your enrollment by each semester's payment deadline date to avoid University penalties.
  • Access to the BTP application must be granted by your student through their Student Hokie SPA. If you do not have access, please contact your student.
  •  

The Fixed Payment Plan:

  • Allows participants to define their maximum payment.  You choose the total amount you wish to pay for the term.  That total is then divided into 4 equal monthly debits. 
  • Does not automatically increase or decrease based on the student’s account balance.   
  • Only one fixed plan per student.

The Variable Plan:

  • Automatically adjusts scheduled debits/payments based on the student’s current account balance for the semester.  Increases and decreases to plan amounts occur as new charges and new credits post to the student’s account.  Payment amount will be locked in place 7 days prior to each month’s debit date, although the debit amount can decrease if  payment is made on the student account from a different source.
  • Only one Variable Plan per student.

A $35 application fee must be paid for each plan enrollment.  It is recommended therefore that either a Fixed or a Variable plan is chosen, but not both. 

NOTE:  Semester outstanding balances not satisfied by the payment deadline date will be subject to further penalties such as a late payment fee, an account hold, or dropped registration   Accounts unpaid by the 10th day of semester classes may be dismissed for non-payment.  

  • Fall 2017: AUG 18, SEP 15, OCT 20, & NOV 17
  • Spring 2018: JAN 19, FEB 16, MAR 16, & APR 20

Debits occur on the 3rd Friday of each month, and are attempted only once. If it fails, the participant is solely responsible for re-payment of the debit amount and any outstanding balance at that time.

We recommend that students enroll in either a fixed plan or variable plan for ease of management.    Students who may need more than one bank account debited each month to satisfy their account balance are advised to contact the Bursar’s office at bthelp@vt.edu.

Virginia Tech will not re-submit any debits returned unpaid by your bank.

If an application fee is returned, a returned item fee is assessed to the student account and the BTP is immediately canceled.  If enrolling after the semester payment deadline, additional penalties such as a late fee, return debit fee, hold, and dismissal for non-payment may apply.

If a scheduled monthly debit is returned, a returned item fee is assessed to the student account. 

In the event of a default, the student will be responsible to their financial institution and university penalties such as fees and interest at the highest rate allowed by law for all reasonable administrative costs, collections costs, and attorney's fees incurred in the collection of whatever funds are due.

Returned items should be paid by guaranteed funds (cash, cashier's check, money order, or an accepted credit card).

Multiple returns may result in cancellation of the plan as well as forfeiture of future plan participation privileges.  

If the account balance is not paid, the student's enrollment may be canceled for non-payment.

NOTE:  Semester outstanding balances not satisfied by the payment deadline date will be subject to further penalties such as a late payment fee, an account hold, or dropped registration.  Accounts unpaid by the 10th day of semester classes may be dismissed for non-payment.

Currently a US checking or savings account with ACH acceptable debits is the only payment method used by the University’s Budget Tuition Plan.  The University continually evaluates available payment methods and may change payment options in the future.

Fixed:  Email bthelp@vt.edu with your specific request no later than 7 business days prior to an effective debit date. 

Variable:  No action is necessary. The debit is automatically increased, or decreased, based on the student account balance for the semester.  Payment amount will be locked in place 7 days prior to each month’s debit date, although the debit amount can decrease if payment is made on the student account from a different source.

Students and the participant(s) granted permission by student to enroll (Parent PIN) can make the account adjustment to their separately enrolled plans. 

    www.hokiespa.vt.edu
  1. Choose the “University Account Information” menu
  2. Choose “Apply for the Budget Tuition Plan"


Parents login: https://commerce.cashnet.com/vtpay

  1. Select “Edit” under the Budget Tuition Auto Payments Menu
  2. Select “Continue editing”
  3. Select “Continue”
  4. Choose the payment method you want to use
  5. Select “Continue”
  6. Enter the payment method information
  7. Select “Continue”
  8. Select “Submit Changes”

Students may grant parents or other third parties access to set up a Budget Tuition Plan on the student’s behalf.  To authorize a Parent PIN:

  1. Students login to www.hokiespa.vt.edu
  2. Choose the “University Account Information” menu
  3. Choose “Budget Tuition Plan”
  4. Select “Add New” under the Parent PINs Menu
  5. Enter relevant information
  6. Select disclosures
  7. Select OK
  • A system generated email will be sent to the third party with a temporary password. The newly created Parent PIN will have 48 hours to login and update their permanent password. If not, the student must delete the current Parent PIN and begin the process over.

Delete or Edit a Parent PIN: 

  1. Students login to www.hokiespa.vt.edu
  2. Choose the “University Account Information” menu
  3. Choose “Budget Tuition Plan”
  4. Select “Edit” or “Delete” under the Parent PINs Menu and follow the instructions.

Reset the Parent PIN Password:

  1. Students login to www.hokiespa.vt.edu
  2. Choose the “University Account Information” menu
  3. Choose “Budget Tuition Plan”
  4. Select “Edit”
  5. Select “Reset Password”
  • A system generated email will be sent to the third party with a temporary password. The newly created Parent PIN will have 48 hours to login and update their permanent password. If not, the student must delete the current Parent PIN and begin the process over.

NOTE TO PARENTSUniversity access and disclosure authorizations are granted and maintained by the student. If you no longer have access to the budget plan system or have forgotten your PIN, please contact your student.

When enrolling in a Fixed Plan, please review your e-bill and current account status within the University’s e-billing system.  Remember that Variable Plan payments may increase or decrease based on activity in the student account.  The maximum scheduled amount will be set in the system 7 days prior to the scheduled payment. 

Student:

  1. Login to www.hokiespa.vt.edu
  2. Choose 'University Account Information' menu
  3. Choose 'View and Pay e-Bill'
  4. Choose 'View Accounts'
  5. Choose 'Account Status' or 'Statement History'

Authorized Payer (Separate from BTP Parent PIN Portal ):

  1. Login to https://quikpayasp.com/vt/tuition/authorized.do
  2. Choose “View Accounts”
  3. Choose “Account Status” or “Statement History”

NOTE: The Bursar's Office generates billing statements at least monthly for new account activity with full payment due by the statement posted due date.  The amount due may change between the statement issuance date and the scheduled debit date. 

A detail schedule of tuition and fees is available on our website, www.bursar.vt.edu.

Please contact the Bursar’s Office in writing at bthelp@vt.edu and let us know you would like to cancel your plan.  If you have more than one plan, please be sure to specify which plan you are canceling.

Canceling the auto payment method online does not cancel the plan, it just removes your payment method.  You are still responsible for the debits and an auto payment method is required as a term of participation in the BTP.  A $50 late installment payment fee will be incurred for each canceled payment unless the balance is paid in full on or before the scheduled installment plan payment due date. 

NOTE:  If the plan is canceled resulting in an amount due, the outstanding balance will need to be settled immediately, or further penalties such as a late payment fee and an account hold will apply.  Accounts unpaid may ultimately be dismissed for non-payment.

We cannot change or postpone a scheduled debit date.  It is possible to prepay an amount due or change the bank account instructions prior to the debit.  A $50 late installment payment fee will be incurred for each canceled payment unless the balance is paid in full on or before the scheduled installment plan payment due date.  Please contact bthelp@vt.edu to cancel a payment.

The Variable Plan will automatically calculate the amount due, and adjust monthly debits based on existing cost with no action required.

Fixed Payment Plans:  Prior to applying, please check the most recent e-bill and current account status available under the “View and Pay e-bill” menu on www.hokiespa.vt.edu.  Please keep in mind that charges that have not yet been processed, such as a meal plan you are definitely planning to add, or a course fee for a course that you have not yet enrolled in, will not appear.  Such anticipated charges can be budgeted for at this time, or you may request an adjustment to your budget amount later.   Please notify our office in writing of your adjustment.  All requests must be delivered at least 5 business days prior to the effective debit date.  Email to bthelp@vt.edu from the plan account holder, fax to 540-231-3238 or standard mail delivery to the remittance address on the bill are acceptable. 

Remember, all charges once billed are due by the due date shown on each e-bill.

NOTE: The Bursar's Office generates billing statements at least monthly for new account activity with full payment due by the statement posted due date.

The Variable Plan will automatically increase and decrease with no action required.

Fixed Payment Plans:  Alter your BTP Fixed Plan debits by sending an email request to bthelp@vt.edu, or by submitting a written request to our office. All requests must be received at least 5 business days prior to the effective debit date . Office of the University Bursar (MC0143), Student Services Building, Suite 150, Virginia Tech, 800 Washington Street SW, Blacksburg, VA 24061, Fax: 540-231-3238.  An email or written request must contain a specific adjustment amount and the student's Virginia Tech ID in order to be processed.

Yes, a new enrollment and application fee must be submitted each semester, for each plan enrollment.

No other payment plan methods are available but as an alternative to the plan, students may apply for Federal student financial assistance.  For more information, contact the Office of University Scholarships and Financial Aid at 540-231-5179 or finaid@vt.edu .

NOTE:  Semester outstanding balances not satisfied by the payment deadline date will be subject to further penalties such as a late payment fee and an account hold.  Accounts unpaid by the 10th day of semester classes may be dismissed for non-payment.

The debit will be processed and you should expect the funds to be debited from your bank account on the third Friday of each month, August to November for fall and January to April for spring.

Fixed Plan: The upcoming debit amount cannot be adjusted. 

The Variable Plan: The upcoming debit will not increase due to student account changes, but can decrease if the student account balance is reduced by an amount greater than the remaining unbilled debits. 

If you need to make changes to the payment method or review scheduled debit amounts, please log into the payment plan system through Hokie SPA or the Parent BTP PIN. For further assistance, please contact the VT Bursar's Office bthelp@vt.edu or 540-231-6277.

Students should log in to www.hokiespa.vt.edu, select the BTP link, and then choose the view plan link they would like more information on.  Parents and other payers must have a Parent PIN established by the student before they can access the plan site.  Once established, they can then log in to the plan site at:

https://commerce.cashnet.com/vtpay

Please note that you cannot edit or view the payment method information on this site for a plan that you did not enroll in.

A) If you have already paid for a returned debit, please ensure that your bank account information through the BTP system is correct to reactivate your auto payments account. 

STUDENT:

  1. Log on to HokieSPA
  2. Choose "University Account Information" Menu
  3. Choose "Budget Tuition Plan"
  4. Select "Edit" or "Correct" Under the "Budget Tuition Auto Payments" Menu Option
  5. Choose "Continue Editing"
  6. Choose "Continue"
  7. Select Button "Enter new electronic check information", then "Continue"
  8. Enter Correct Account Information, then "Continue"
  9. "Submit Changes"

PARENT (if authorized):

  1. Login to CashNET
  2. Select "Edit" or "Correct" Under the "Budget Tuition Auto Payments" Menu Option
  3. Choose "Continue Editing"
  4. Choose "Continue"
  5. Select Button "Enter new electronic check information", then "Continue"
  6. Enter Correct Account Information, then "Continue"
  7. "Submit Changes"

B) If you have not paid returned debit, please pay using the steps below and then update your account information as shown under step A. 

STUDENT:

  1. Login to HokieSPA
  2. Choose "University Account Information" Menu
  3. Choose "Budget Tuition Plan"
  4. Choose "Make Payment"
  5. Enter Failed Debit Amount
  6. Select "Checkout"
  7. Select "Enter new electronic check information"
  8. Enter Payment Information
  9. Select "Continue Checkout"
  10. Select "Continue Checkout"
  11. Select "Submit Payment"

PARENT (if authorized):

  1. Login to CashNET
  2. Choose "Make Payment"
  3. Enter Failed Debit Amount
  4. Select "Checkout"
  5. Select "Enter new electronic check information"
  6. Enter Payment Information
  7. Select "Continue Checkout"
  8. Select "Continue Checkout"
  9. Select "Submit Payment"

NOTE: Semester outstanding balances not satisfied by the payment deadline dates will be subject to further penalties such as a late payment fee, an account hold, or dropped registration. Accounts unpaid by the 10th day of semester classes may be dismissed for non-payment. 

For further assistance, please contact the VT Bursar's Office at bthelp@vt.edu or 540-231-627.

The Hokie Passport ID Card is the official identification card for Virginia Tech students. For more information, please visit the Hokie Passport Services webpage.

Click here to watch videos listed below:

  • Make an Online Student Payment
  • Add a FERPA Authorization
  • Enroll in Direct Deposit
  • View e-Bill and Account Status
  • Add an Authorized Payer
  • Receive your 1098-T Tax Form Online
  • Orientation Video from the Office of Scholarships and Financial Aid and Office of the University Bursar
  • Budget Tuition Plan: Fixed or Variable, which is right for me?
  • Budget Tuition Plan: How to Apply for the Budget Tuition Plan and Add a Parent PIN
    • Fixed Plan
    • Variable Plan

Additional Video Tutorials

  • Hokie SPA Tutorial

If you have been awarded a Federal Perkins Loan or Health Professions Student loan for the academic year and you wish to accept this loan you must complete the online entrance interview, confidential questionnaire and sign a promissory note through the online process. You can complete the requirements to accept your loan by going to your Hokie SPA account and clicking on the following: Financial Aid Information, My Award Information and then select Perkins Promissory Note or Health Professions Promissory Note. 

Questions regarding eligibility or amounts of awards should be directed to the Financial Aid Office. Questions regarding the online promissory note process, the exit process and repayment should be directed to the Bursar's Office. 

If you do not wish to accept a loan, you should contact the Financial Aid office for guidance and instructions on how to cancel the loan award and how cancelling the loan may affect your overall award package. Contact Financial Aid at 540/231-5179 or e-mail finaid@vt.edu

If you resign or withdraw from Virginia Tech and you have been awarded a Perkins or HPSL you may not be eligible for all or any of these loan funds. The Financial Aid Office can tell you how much of your aid you may be eligible for based on the date of your withdrawal or resignation.

Perkins loans and Health Professions Student loans are Campus Based Federal loans. This means that the school you receive the award from is your lender for those loan funds. If you transfer to another school you must complete an exit for the loans you received while at Virginia Tech. Contact the Bursar's Office for questions regarding the exit process and deferring your loans while continuing your education at another institution.

When you graduate from Virginia Tech, you will need to complete an online exit. If you do not receive an email or other notification and instructions from the Bursar's Office at least three weeks prior to your graduation date, you should contact the Bursar's Office. If you will be graduating, but continuing your education at Virginia Tech, you should contact the Bursar's Office so your graduation/separation date can be updated for your loan.

Online exits available for Perkins loans, Health Professions Student loans, Brookings and Horizons Brookings loans

Emails will be sent to borrowers from both the Bursar's Office and the billing servicer Heartland ECSI. If you transfer to another University, drop below half-time hours at Virginia Tech or graduate, you will need to complete an exit. If you do not receive an email within 30 days of a change in your enrollment status, please contact the Bursar's Office.

Information is available regarding repayment, loan consolidation, default, loan rehabilitation, cancellation and loan forgiveness at the U.S. Department of Education's web site or by calling 1-800-4-FED-AID (1-800-433-3243).