University Bursar Home
 

International Students

The Office of the University Bursar works with International students and International Government Agencies to provide assistance regarding methods of payment for tuition and fees.

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Frequently Asked Questions for International Students

My sponsor (government, university, etc.) will pay my tuition during my enrollment. What documentation do I need to provide in order for Virginia Tech to bill my sponsor?
Your sponsor should send an official, signed letter directly to the Office of the University Bursar authorizing Virginia Tech to bill them for your tuition and fees. The letter should include your name, student ID number, amount, semester and year covered , bill address and instructions . Once your sponsor letter is received, we will apply a pending credit to the student account. We do not bill sponsors until after the last day to add classes for the semester (two weeks after classes begin).

Note: If we do not receive a sponsor authorization letter or payment by the billing deadline, a late fee and hold may be assessed to the student account.

What is the process for payment of my tuition and fees?

  • peerTransfer:

    Virginia Tech has partnered with peerTransfer to streamline the tuition payment process for our international students. peerTransfer allows you to pay from any country and any bank. They also offer excellent foreign exchange rates, allowing you to pay in your home currency (in most cases) and save a significant amount of money, compared to traditional banks. You will be able to track the progress of your payment throughout the transfer process via a student dashboard and you will also be notified via email when your payment is received by Virginia Tech.

    If you need to make an international student payment, please visit peerTransfer.

  • Wire: (US dollars only) please notify us in advance (email to: remittance@vt.edu) if you will be wiring funds and include your last name, student account/ID number and reason for the funds being wired (i.e.,tuition and fees). This will assist us in accurately identifying the funds and applying them to your account. For more bank wire information please click here

  • Check: The check should be made payable in US dollars to the Treasurer of Virginia Tech and drawn exclusively on a US bank. If a check is drawn on an international bank , the domestic bank collections process will be initiated. This process can take several weeks before payment is posted to your account. Bank collection fees may reduce the payment amount.

    Payment by check should be sent to:
    Office of the University Bursar (MC0143)
    Student Services Building, Suite 150, Virginia Tech
    800 Washington Street SW
    Blacksburg, VA 24061

  • If fees are paid in advance and then the student is awarded financial aid or a university assistantship after, will the university refund the pre-paid fees?

    Yes, we will refund any over payment once all charges have been paid. Refunds are processed after the last day to resign from the term.

  • Credit card over payments will refund the credit card.
  • Cash or check over payments are preferred to be refunded to the student by direct deposit -if enrolled in direct deposit through Hokie Spa, or a check will be mailed to the students' permanent address as shown in Hokie Spa.
  • If paid by a sponsor, any over payment will refund the sponsor unless written documentation from the sponsor indicates that refund may go the student as living expenses.
  • If I pay the fees and then my visa is rejected are the fees I paid refundable?

    Yes, we will refund any overpayment on your account once all charges have been paid. Refunds will be processed after the last day to resign from the term. Credit card payments will be refunded back to the credit card. Cash payments will be refunded to the student by direct deposit (if the student has enrolled in direct deposit through their Hokie Spa) or a check will be mailed to the student's permanent address as shown on Hokie Spa. If the payment is coming from a sponsor, the refund will be sent directly to the sponsor by check.

    If I paid for the entire year in advance and I transfer to another school after one semester, will the fees I paid for the second semester be refunded?

    Yes. If you pay for the entire year and are enrolled only one semester, the amount you paid for the second semester will be refunded to you upon request.

    Where can I find information regarding the refund policies of the university?

    See Virginia Tech's Refund Policies.

    Is my $400.00 matriculation fee refundable?

    The $400.00 can be refunded if you notify (in writing) the University's Undergraduate Admissions Office by May 1 of your intent to withdraw your admission to Virginia Tech. This fee is non-refundable after May 1 for new incoming students and after June 1 for transfer students.

    The banks in my country generally make payment through a demand draft and not through checks? Is this form of payment acceptable?

    Yes, a demand draft on an American bank in American dollars is an acceptable form of payment. Please note the check must be drawn exclusively on a US bank. If an international bank is referenced on the check, the domestic bank collections process will be initiated. This process can take several weeks before payment is posted to your account. Bank collection fees may reduce the payment amount.

    What is payroll deduction?

    An optional form of payment for the current term comprehensive fee charges for Graduate students on full-time assistantship. If enrolled on time, a portion of the paycheck is applied to the term comprehensive fee charges for nine pay periods.

    How often should I enroll into payroll deduction?

    Your department will need to process the signed contract and enter you into the payroll system before you can enroll into payroll deduction. The enrollment option for payroll deduction will be available through your Hokie Spa. Enrollment is per semester. You must submit a new enrollment application each semester you have an assistantship.

    Does Virginia Tech offer a payment plan for international students?

    Yes, eligible students may enroll in the University's Budget Tuition Plan (BTP). The BTP allows students to divide semester cost into 4 monthly direct debits to a U.S. checking account instead of paying one lump sum by the tuition payment deadline date. For more information about the BTP, please click here.

    What online instructional videos are available?

    Browse All How-To Video Tutiorials.

  • Make a Payment via Hokie Spa
  • Add a FERPA Authorization
  • View E-bill and Account Status
  • Enroll in Direct Deposit
  • Apply for the Budget Tuition Plan
  • Add an Authorized Payer
  • Hokie SPA (Student Personal Access)
  • What is the University Bursar's contact information?

    The University Bursar's Office is located in the Student Services Building.

    Address:

    Office of the University Bursar (MC0143)
    Student Services Building, Suite 150, Virginia Tech
    800 Washington Street SW
    Blacksburg, VA 24061

    Phone: 540/231-6277
    Email:
    bursar@vt.edu
    Fax: 540/231-3238

    Budget Tuition Help Email: bthelp@vt.edu

    Our business hours excluding authorized closures are,

  • Walk-in: 8am to 5pm Monday through Friday.
  • Phone: 8am to 4:30pm Monday through Friday.
  • When contacting us by email or phone, please be certain to include or have available the student account or ID number, and your FERPA passcode.