Office of the University Bursar

The Office of the University Bursar (OUB) is responsible for:

• Providing accounts receivables policies, procedures and guidelines.
• Providing functional assistance regarding accounting for receivables.
• Preparing quarterly reports for the Controller's Office.
• Monitoring and analyzing the receivables of the university.
• Ascertaining that state and university guidelines are followed as well as the Fair Debt Act.
  

University Departments

University Departments using the central receivable system are responsible for:

• Sending charges according to agreed upon method, i.e. a flat file, or entering charges directly in TZAMASS on a daily or weekly basis.
• Notify OUB of the file and amount on the same day it is sent to OUB.
• Notifying OUB of adjustments prior to the monthly billing that occurs on the 15th of each month.
• Notifying OUB of any disputes on accounts being billed for department in a timely manner.
• Notifying OUB of any payment received by the department before disposition of payment.
• Reconciling departmental records of charges with A/R and Banner Finance monthly.
• Responding to inquiries from OUB regarding receivables within 48 hours.
• Requesting and reviewing A/R reports related to departmental charges, i.e. an Aging
  Report (TZRAGNG), Charge and Payment Reports (TZRCBPC).
• Maintain original documentation of charges in a current file located in office until account is paid in full.