General Billing Information
The Bursar's Office generates billing statements at least monthly for new account activity with full payment due by the statement posted due date.
For students, charges include tuition and fees, room, dining plan and other miscellaneous charges such as software and infirmary charges. Pending financial aid and scholarships are recorded in the financial aid and accounts receivable systems in anticipation of financial aid funds. The appearance of pending financial aid does not necessarily indicate that all requirements to finalize financial aid have been completed. To check on the status of pending financial aid, please contact the Office of University Scholarships and Financial Aid, 540/231-5179, or email email@example.com. Student tuition and fee charges are due by the established payment deadlines; however, pending financial aid will be reflected for no more than 60 days from the billing date the aid first appeared on the student's account to determine a net amount due from the student. The student is responsible for working with the Office of University Scholarships and Financial Aid to ensure that pending aid is resolved within 30 days of the initial payment due date.
Failure to pay tuition and fees and/or to provide all required information for pending financial aid by the established payment deadlines may result in cancellation of classes, assessment of a late fee, and the loss of financial aid. If the matter is referred for collection to an attorney or to a collection agency, then the student will be liable for attorney's fees or additional collection fees of 33 1/3 % of the then unpaid balance. Requesting goods or services (including registration for courses) will be deemed to be acceptance of these terms.
Faculty and staff charges include travel loans or parking fines.
Other customers - the Bursar's office bills for various services provided by university departments. Payment must be received on or before the 10th day of the following month to prevent late penalties.
Understanding your billing statement
You can download this sample billing statement. (PDF) It has highlights explaining the various portions of your bill.
For currently enrolled students and active VT faculty and staff, the statement is generated electronically and stored on our e-billing and payment system. No paper bill is sent to students, faculty and staff!
An email is sent to the VT email address (the vt.edu address) notifying customers and their authorized payers that a bill has been generated and is ready for viewing. Within the e-billing system, users can view their current account statement and statement history, as well as view and print a pdf version of these statements.
If you are expecting a statement but have not received an email stating one has been generated for you, check any email filtering software that your email provider may use to see if it is being blocked. In order to ensure that you receive important information about your student account it is recommended that you add firstname.lastname@example.org to your contact list or allowed sender list, as appropriate for the mail system or client you are using. For information on how to control email messages being blocked by the Virginia Tech Junk Mail Manager, select here.
An electronic payment can be made by e-check or credit card or payment by paper check can be mailed along with the bottom portion of the pdf version of the statement. More important information about our e-billing and payment system can be found on our Viewing and Paying Bills Online page .
Customers other than students, faculty and staff will receive paper statements from Virginia Tech.